Vendor Information

As springtime approaches in Temple, many are getting excited for one of Central Texas’ most popular events, the Bloomin’ Temple Festival!

This year’s event will be held the last Friday & Saturday in April (April 28th & 29th) at the Santa Fe Plaza & Market Trail and MLK Festival Grounds. Attendees will enjoy a reconfigured event full of musical acts, arts & crafts, festive foods, children’s activities, and lots of family fun in historic downtown Temple!

Vendor applications vendors are now being accepted for Bloomin' Temple 2023. Vendors must review the MANDATORY RULES AND REGULATIONS prior to submitting your online application as you will be responsible for all information contained therein.
*Please make note of the designated vendor hours on each application. Some types of vendors are 1 day display only.

WHERE: Santa Fe Market Trail & MLK Festival Grounds

WHEN: Friday, April 28th @ 6:00 pm to 11:00 pm & Saturday, April 29th @ 11:00 am to 11:00 pm
*Vendor display hours vary per vendor please advise

Vendor Rules and Regulations

Food Vendor Rules and Regulations MLK FESTIVAL GROUNDS
FEES:
Food Vendor  $375 (Single 10 x 10 Space)
Food Truck/Trailer $425 (not to exceed 20ft)
Extra Space $75.00 (10ft extra)
 

VENDOR SPACE: There are two types of food vendor categories within the grounds, Food Vendor and Food Truck/Trailer. Food Vendor space is limited to a single 10 x 10 booth (including all wires, stakes, poles, etc.) with a good roof that can withstand wind, rain and inclement weather and is for vendors who do not have a food truck or trailer. If you require a larger space (Example: 10 x 20) then you would need to purchase additional space.  Food Truck and Trailers are limited to a 10 x 20 space. If you have a Food Truck or Display Trailer that needs a larger space (Example: 10 x 25) then you would need to purchase additional space.  All items being sold must be contained in booth space. Vendors are responsible for providing all their own equipment, including tables, chair, etc.

provided, please be prepared to provide your own generator. All generators in use must be whisper quiet and be able to allow the unit to stay in place overnight.

WEATHER: The festival will go on rain or shine! This is an outdoor event; be prepared for any type of weather. The safety of our vendors, visitors, and staff are top priority. Booths must be secured to withstand inclement weather. The weather will be monitored throughout the festival, and we will notify vendors of important weather related information as needed.

CERTIFICATE OF INSURANCE: Vendors must furnish FESTIVAL MANAGEMENT/CITY OF TEMPLE with a Certificate of Insurance with general liability coverage of not less than $1,000,000 and will name the City of Temple as an “additional insured” with Downtown Temple as the premises for the event. If VENDOR does not carry insurance, then the AFFIRMATION AND LIABILITY RELEASE must be completed and signed by the VENDOR in lieu of a Certificate of Insurance. All, VENDORS agree to indemnify and hold harmless the Bloomin’ Temple Festival and the City of Temple, its officers, agents, directors, employees and assigns from any and all claims arising from any act or omission of the Vendor. Certificate of Insurance and/or AFFIRMATION AND LIABILITY RELEASE must be provided before set-up.

REQUIREMENTS: Vendors must remain open until event closing, even if vendor is sold out. Leaving early makes the festival look in disarray; and vendors who leave early will not be invited to participate the following year. Your booth must be neat, attractive, and well-maintained. Signage with visible and clear pricing is required. You are responsible for setting up, maintaining, and removing your own booth, merchandise, and trash.     

APPLICATION CHECKLIST: The following items MUST be submitted for your application to be considered.

1) Completed online application with payment @ bloomintemple.com    2) Food Menu with pricing                           3) Photo of your booth         4) Certificate of Insurance and/or AFFIRMATION AND LIABILITY RELEASE
 * (photos and certificate of insurance can be emailed to (aweckbacher@templetx.gov).

GENERAL INFORMATION
This document contains pertinent RULES AND REGULATIONS that govern the operations of the 2023 Bloomin’ Temple Festival. We are extending invitations to vendors who submit fully executed applications with required enclosures and payments by the Saturday, April 08, 2023, deadline. 

The Bloomin’ Temple Festival strives to maintain a balance and diversity in vendor offerings, and quality offerings. Applications and products are reviewed so that we may maintain this balance. Our goal is to keep standards high and promote a safe, successful, and fun festival. The RULES AND REGULATIONS set forth in this document are designed to maintain order and to regulate activities on the festival site. 

RULES AND REGULATIONS

1.    The City of Temple does not guarantee vendor sales.
 
2.    Vendors, their staff, employees, and agents must comply with all vendor policies, fire codes, laws, ordinances, and regulations pertinent to health, fire prevention and public safety. Failure to comply may result in expulsion from the event without a refund. 

3.    A limited number of vendors in each category will be accepted to the festival. Decisions are at the sole discretion of the City and based on, but not limited to the best interest of the festival. The festival reserves the right to admit duplicate businesses based on the festival needs and size. 

4.     All location placements will be at the sole discretion of City of Temple staff.  WE ABSOLUTLEY CANNOT GUARANTEE BOOTH SPACE LOCATIONS. Use of City of Temple property is strictly limited to assigned location.

5.    Any product not specified in the application will not be allowed at the festival. Unapproved items must be removed from the vendor booth when asked by City of Temple Staff. Failure to abide will result in expulsion to the festival in future years.

6.     Vendor agrees to allow the City of Temple to photograph booth spaces and products during the event for no additional compensation. Photos and video taken may be used in future City of Temple promotions. 

7.    Prohibited Items: Drawings or raffles shall not be allowed. No political party booths. Vendors shall not sell or give away drug paraphernalia, firecrackers, smoke bombs, stink bombs, laser items, knives/swords, brass knuckles, guns, sprays, stun-guns, any weapon related item, or any other items deemed as undesirable by the Bloomin’ Temple Festival.

8.    The use of amplified public address systems/stereos/radios is prohibited. 

9.    Sales & Distribution: It is the sole responsibility of each vendor/concessionaire to obtain the applicable and appropriate state and local licenses and permits as well as payment of taxes pertaining to their operation. You must obtain any and all required food handler permits from the City of Temple and/or Bell County. You are responsible for your own sales; there will be no tickets for food. Selling is restricted to the vendor’s booth area only. You may not solicit in any other area of the festival fields. 

10.    Pets:  No pets of any kind allowed! This includes the festival grounds, all festival/staff parking areas. No exceptions. Do not leave your animals in your vehicle, or animal control will be summoned.

11.    City of Temple reserves the right to refuse any application. Submission of an application does not guarantee a space.

12.    Space assignments, additional information, parking instructions and maps will be e-mailed to you on or about Friday, April 14TH, 2023.

FESTIVAL/VENDOR HOURS:    Friday-6:00 pm – 11:00 pm        Saturday-11:00 am – 11:00 pm
•    Booth space must be occupied as assigned and be open and staffed during all regular festival hours. 
•    No late set-ups/early breakdowns allowed.
•    Must load in on Friday, NO SHOW Friday does not mean you can set up on Saturday. 
•    The festival retains the right to deny any vendor that cannot sustain a presence during the entire 2-day festival. 

SET-UP/LOAD IN:     Friday-9:00 am – 12:00 pm. 
•    All spots are pre-determined before load-in. Please arrive, unload and set up in the allotted time.
•    These slots will be available based on size of your vendor booth/mobile vendor unit. We will plan space accordingly to the vendor booth/mobile vendor unit measurements you provide. Please be accurate with your sizes (to include tongues, pull down doors etc.), state what side you will be serving out of and be on time for setup. 
•    You will not be allowed to enter the site until your scheduled load in time, unless otherwise permitted by coordinator. If we can accommodate, we will yet those scheduled first, take priority.
•    NO LATE ARRIVALS WILL BE PERMITTED. AFTER unloading, and BEFORE setting up, your vehicle and/or trailer will need to be moved to a designated parking area. All vehicles MUST be out of the festival area by 4:00 pm.
•    EVERYONE MUST BE IN PLACE AND AT YOUR BOOTH BY 1:00 PM on FRIDAY, APRIL 28th FOR HEALTH & FIRE INSPECTIONS! DO NOT LEAVE YOUR BOOTH UNTIL THE HEALTH INSPECTOR AND FIRE MARSHALL HAVE COME BY AND COMPLETED INSEPCTION!
•    Booths must be set up and ready to open at 6:00 p.m. on Friday and 11:00 a.m. Saturday. 
•    Once you are set-up, your vehicle must remain parked in the vendor area during the festival. We do not allow re-entry once the festival has begun. Re-Stocking Access is from 8:00 a.m. to 9:30 a.m. on Saturday & from 5:00-6:00 pm. 
•    Plan on bringing everything you need, prior to gate openings. Bring a hand truck and/or cart if you need to load anything in & out. Vendors must have enough product in order to operate required hours.

TAKE DOWN/LOAD OUT: Saturday- 12:00 a.m.  
•    The entire festival area will be fenced off. Therefore, vehicles will not be able to access the festival grounds.
•    Do not dismantle your booth prior to closing time. Vehicle/Trailer will not be allowed to drive on, in or out of the grounds until designated times. 
•    Do not try to bring in, remove your vehicle or wait by the gate. After the crowd sweep, vendor relations staff will coordinate load out with you, and we will notify vendors to bring in their vehicles. 
•    For liability purposes, NO vendor vehicles are permitted in venue until all patrons have been evacuated. 
•    Please make sure ALL of your staff are aware of this guideline & abides by it, or risk personal damage, ejection &/or not being invited back. Please bear with us and be patient. This is not an easy or quick process. You can help by breaking down and packing up your booth, while you wait.

POP UP TENTS:
All vendor booths must be self-contained no pop-up tents/canopies are allowed as the main vendor booth. Commercial tents maybe approved on case-by-case basis by vendor coordinator.  Pop-up tents maybe added in the front (max 1) or back (max 1) for shade with approval from City of Temple Vendor Coordinator. Tents must meet all fire safety requirements and be securely weighted or staked down. Any tent deemed not safe, properly secured or structurally sound will be asked to be removed. 

SECURITY:
Security will be provided during the overnight hours on Friday – Saturday.  Vendors are responsible for covering your merchandise and booth openings with tarps and securing your booth.

TRASH & WASTE:
All vendors are responsible for trash pickup and waste disposal. Grounds must be kept clean and without clutter. Vendor area must be totally cleaned up before leaving the event. Each vendor is responsible for the removal and disposal of all materials, food waste, grease disposal, gray water, litter (including cigarette butts), garbage, including boxes, (broken down) and signs.

ICE:
Bagged ice will be available for purchase on site during festival hours. If you require ice prior to availability, please plan accordingly.

WATER:
NO WATER IS AVAILABLE ONSITE. DUMPING OF WATER INSIDE THE EVENT WILL NOT BE PERMITTED! It will be each vendor’s responsibility to haul in their own fresh water and dispose of their wastewater at an appropriate dump site. 

VENDOR PASSES:
All vendors will be required to wear a wristband or pay admission. Each vendor will be issued (4) four, 2 Day-wristbands and will be supplied during load in.  Additional wristbands may be purchased for $10.00 each.  We cannot be responsible for getting your passes to your staff. You must make these arrangements. No wristbands will be held at will-call, or by vendor relations staff. 

PARKING:
Parking passes will be provided - 1 per vendor. Entrance will be located at S Martin Luther King Jr. Dr and East Avenue E. except for specified set-up/load-in and break-down/load-out times, vehicles will not be permitted at event site. Vehicles will be removed immediately when asked to be by City of Temple staff. Parking a vehicle and removing the pass to enter another vehicle (overriding the 1 vehicle per vendor max) into the parking area is not allowed and will grounds for removal from the festival. 

FOOD VENDORS/TRUCKS: *****
Festival management will set a minimum and maximum price on all food and drink items.  
•    You must obtain any and all required food handler permits from the City of Temple and/or Bell County and have a fire extinguisher inside your vendor booth at all times. 
•    Cooking equipment (such as pits) must be placed behind the booth and secured from pedestrians.
•    No vehicles/trailers are allowed behind/beside booths.
•    Each full and single item food vendor must detail what food and beverages they will provide, including price. 
•    Each vendor may have a maximum of five (5) items, consistent with a category of food, for example: BBQ, Mexican, Pizza, Vegetarian etc.
•    Portions should be adjusted to allow menu items and meals in the $2.00-$15.00 range.
•    Pricing is in $1.00 increments with a maximum $15.00 on food items. Bottled water should be sold for $1.00 ($2.00 max) and soda at $2.00 ($3.00 max). You need to sell them out of their original can or original plastic bottle.
•    Prices of items for sale must be posted and visible to the public. The Bloomin’ Temple Festival committee will check your posted items against the items on your application. 
•    Vendors selling unapproved items or selling items at inflated prices will immediately be shut down. 
•    No alcoholic beverages can be sold out of your booth at any time without prior approval and licensing.

The deadline is Friday, April 08, 2023. Vendor hereby requests permission to display and sell the products and/or services listed above. Further, the City of Temple reserves the right to approve any product/item a vendor may wish to sell or dispense as well as limit the number of concessions selling the same product/item. DO NOT bring items to the festival unless previously approved. On the day of the festival, our standards committee will be monitoring compliance. 

I have read and understand and will abide with 2023 Bloomin’ Festival general information, rules, and regulations.  Upon approval of my application, I understand that most correspondence will be made via email.

By signing the application, I acknowledge that the Bloomin’ Temple Festival is subject to various weather conditions and state and federal safety and health regulations. No refund of application fees. Vendors must remain open until closing.

Certificate of Insurance and/or AFFIRMATION AND LIABILITY RELEASE must be provided before set-up.    

Food Vendor Application MLK FESTIVAL GROUNDS VENDOR
If you have read the rules and regulations and would like to apply to become a Food vendor please click the link below:
https://www.eventbrite.com/e/2023-bloomin-temple-festival-food-vendors-inside-mlk-festival-grounds-registration-515150919267
Arts and Crafts/Other Vendor Rules and Regulations MLK FESTIVAL GROUNDS

FEES:
Arts & Crafts  $100.00                                                                                                                                                                                                      Non-Profit $75.00                 
Home Based $225
Festival Sponsor *Sponsorship is an excellent way to enhance participation and boost visibility to businesses, as well as help support an important community tradition.  Sponsors contributing $250 or more will receive a complimentary booth space. Sponsors are allowed to promote items that may or may not be handmade. To learn more about becoming an event sponsor, contact Sponsorship Coordinator, Holly Leiferman, at hleiferman@templetx.gov

VENDOR SPACE: Booth space is limited to a single 10 x 10 booth. If you require a larger space (Example: 10 x 20) then you would need to purchase additional space. Vendors must be able to secure booth merchandise in case of rainy or windy conditions. All items sold or displayed must be contained within booth space. Vendors are responsible for providing all required equipment needed, including tables, chairs, displays tents, etc.  

ELECTRICITY: LIMITED electricity is available outside generators will not be allowed unless previously approved by vendor coordinator. The use of battery operated or solar lights is encouraged to light your space.

 WEATHER: The event will go on rain or shine! This is an outdoor event; be prepared for any type of weather. The safety of our vendors, visitors, and staff are top priority. Booths and merchandise must be secured to withstand inclement weather. The weather will be monitored throughout the event, and we will notify vendors of important weather-related information as needed.                                                                                             

CERTIFICATE OF INSURANCE: Vendors must furnish EVENT MANAGEMENT/CITY OF TEMPLE with a Certificate of Insurance with general liability coverage of not less than $1,000,000 and will name the City of Temple as an “additional insured” with Downtown Temple as the premises for the event. If VENDOR does not carry insurance, then the AFFIRMATION AND LIABILITY RELEASE must be completed and signed by the VENDOR in lieu of a Certificate of Insurance. ALL VENDORS agree to indemnify and hold harmless the Market Trail Medley: A Lil’ Bit O Bloomin’ event and the City of Temple, its officers, agents, directors, employees and assigns from any and all claims arising from any act or omission of the Vendor. Certificate of Insurance and/or AFFIRMATION AND LIABILITY RELEASE must be provided before set-up.                                                                    

REQUIREMENTS: Vendors must remain open until the close of the event, even if vendor sells out. Leaving early makes the event look in disarray. Vendors who leave early will not be invited to participate the following year. Your booth must be neat, attractive and well-maintained throughout the event. Signage with visible and clear pricing is required. You are responsible for setting up, maintaining and removing your own booth, merchandise and trash.

GENERAL INFORMATION
This document contains pertinent RULES AND REGULATIONS that govern the operations of the 2023 Bloomin’ Temple Festival. We are extending invitations to vendors who submit fully executed applications with required enclosures and payments by the Saturday, April 08, 2023, deadline. 

The Bloomin’ Temple Festival strives to maintain a balance and diversity in vendor offerings, and quality offerings. Applications and products are reviewed to maintain this balance. Our goal is to keep standards high and promote a safe, successful and fun festival. RULES AND REGULATIONS set forth in this document are designed to maintain order and to regulate activities on the festival site. 

RULES AND REGULATIONS

  • The City of Temple does not guarantee vendor sales.
  • Vendors, their staff, employees, and agents must comply with all vendor policies, fire codes, laws, ordinances, and regulations pertinent to health, fire prevention and public safety. Failure to comply may result in expulsion from the event without a refund.
  • A limited number of vendors in each category will be accepted to the event. Decisions are at the sole discretion of the City and based on, but not limited to the best interest of the event. The event reserves the right to admit duplicate businesses based on the event needs and size. Exclusivity may be extended at the event’s discretion.
  • All location placements will be at the sole discretion of City of Temple staff.  WE ABSOLUTELY CANNOT GUARANTEE BOOTH SPACE LOCATIONS. Use of City of Temple property is strictly limited to assigned location
  • Any product not specified in the application will not be allowed at the event. Unapproved items must be removed from the vendor booth when asked by City of Temple Staff. Failure to abide will result in expulsion to the event in future years.
  • Vendor agrees to allow the City of Temple to photograph booth spaces and products during the event for no additional compensation. Photos and video taken may be used in future City of Temple promotions.
  • Prohibited Items: Drawings or raffles shall not be allowed. No political party booths. Vendors shall not sell or give away drug paraphernalia, firecrackers, smoke bombs, stink bombs, laser items, knives/swords, brass knuckles, guns, sprays, stun-guns, any weapon related item, or any other items deemed as undesirable by the A Lil’ Bit O’ Bloomin’ event.
  • The use of amplified public address systems/stereos/radios is prohibited.
  • Selling/promotion of merchandise is restricted to the vendor’s booth area only. You may not solicit merchandise in any other area of the event fields.
  • City of Temple reserves the right to refuse any applicatio Submission of an application does not guarantee a space.
  • Space assignments, additional information, parking instructions and maps will be e-mailed to participating vendors on or about Friday, April 15th

EVENT/VENDOR HOURS   Saturday-11:00 am – 10:00 pm

  • Booth space must be occupied as assigned and be open and staffed during all regular event hours.
  • No late set-ups/early breakdowns allowed.

SET-UP/LOAD IN: Saturday 7:00 am-9:00 am

  • All spots are pre-determined before load-in. Please arrive, unload and set up in the assigned time allotted.
  • Time slots will be available based on size of your vendor booth. We will plan space accordingly to the vendor booth measurements you provide. Please be accurate with your sizes and arrive on time for setup.
  • You will not be allowed to enter the site until your scheduled load in time, unless otherwise permitted by coordinator.
  • NO LATE ARRIVALS WILL BE PERMITTED. AFTER unloading, and BEFORE set up, your vehicle and/or trailer will need to be moved to a designated parking area. All vehicles MUST be out of the event area by 10:00 am.
  • Booths must be set up and ready to open at 10:00 am. Saturday.
  • Once you are set-up, your vehicle must remain parked in the vendor area during the event. We do not allow re-entry once the event has begun.
  • Bring a hand truck and/or cart if you need to load anything in or out.
  • Vendors must have sufficient amount of product in order to operate during required hours.

       TAKE DOWN/LOAD OUT: Saturday 11:00 pm

  • Do not dismantle your booth prior to closing time. Vehicles/Trailers will not be allowed to drive on, in or out of the grounds until designated times.
  • Do not try to bring in, remove your vehicle. After the crowd sweep, vendor relations staff will coordinate load out with you, and we will notify vendors to bring in their vehicles.
  • For liability purposes, vendor vehicles are NOT permitted inside the venue until all patrons have been evacuated.
  • Please make sure ALL of your staff is aware of this guideline & abides by it, or risk personal damage, ejection and/or not being invited back in future years. Please be patient during the load out process. You can help by breaking down and packing up your booth, while you wait.

 PARKING: Parking passes will be provided - 1 per vendor. Entrance will be located at the Texas Workforce Commission Parking Lot With the exception of specified set-up/load-in and break-down/load-out times, vehicles will not be permitted at event site. Vehicles will be removed immediately when asked to be by City of Temple staff. Parking a vehicle and removing the pass to enter another vehicle (overriding the 1 vehicle per vendor max) into the parking area is not allowed and will grounds for removal from the event.

TRASH: All vendors are responsible for trash pickup and disposal. Area must be kept clean and without clutter. Vendor area must be completely clean prior to leaving the event. Each vendor is responsible for the removal and disposal of all materials, litter (including cigarette butts), garbage, including boxes, (broken down) and signage.

WATER: WATER IS NOT AVAILABLE ON SITE

ARTS & CRAFTS VENDOR: $100

  • Must make 75% of the goods located in your booth. This includes personally hand crafted items.
  • Fine art, photography, pottery, jewelry, furniture, candles, soaps, clothing, sculpture and other crafts.

 NON-PROFIT/COMMUNITY GROUP: $75.00 please provide documentation that you are a Non-Profit.  

  • Non-profits are encouraged to provide interactive activities or games to engage event attendees about their cause or services.
  • Booths are for local or national nonprofits, government agencies or other community groups.
  • For promotion and education purposes only. You may not sell items, souvenirs, solicited donations or conduct any raffles that require sales or the purchase of tickets. No food or beverages may be distributed except complimentary candy.

HOME BASED VENDOR: $225

  • Defined as a business that operates out of a home – that is either selling a product or service.
  • May also hand out coupons, business information or discounts.
  • We only accept ONE vendor from each type network marketing organization.

Vendor deadline is Saturday, April 9, 2022. Vendor hereby requests permission to display and sell the products and/or services listed above. Further, the City of Temple reserves the right to approve any product/item a vendor may wish to sell or dispense as well as limit the number of concessions selling the same product/item. DO NOT bring items to the event unless previously approved. No outside generators will be allowed unless previously approved by the vendor coordinator. On the day of the event, the standards committee will be monitoring compliance.

A Lil’ Bit O’ Bloomin’ is subject to various weather conditions and state and federal safety and health regulations. No refunds of application fees will be made. Vendors must remain open until closing.

Arts and Crafts/Other Vendor Application MLK FESTIVAL GROUNDS
If you have read the rules and regulations and would like to apply to become an Arts and Crafts or Homebased vendor please click the link below:
https://www.eventbrite.com/e/2023-bloomin-temple-festival-arts-crafts-non-food-vendors-registration-515146305467
Non Profit Vendor Rules and Regulations OUTSIDE FESTIVAL GROUNDS ON MARKET TRAIL
FEES: NON-PROFIT VENDOR: 30.00

WHERE:    Santa Fe Plaza Market Trail (301 W. Ave A)

WHEN:    Saturday, April 29th @ 11:00 a.m. to 5:00 pm

VENDOR SPACE:
Booth space is limited to a single 10 x 10 booth. If you require a larger space (Example: 10 x 20) then you would need to purchase additional space. Vendors must be able to secure booth merchandise in case of rainy or windy conditions. All items sold or displayed must be contained within booth space. Vendors are responsible for providing all required equipment needed, including tables, chairs, displays tents, etc. 

ELECTRICITY: LIMITED electricity is available outside generators will not be allowed unless previously approved by vendor coordinator. The use of battery operated or solar lights is encouraged to light your space.       

WEATHER: The festival will go on rain or shine! This is an outdoor event; be prepared for any type of weather. The safety of our vendors, visitors, and staff are top priority. Booths and merchandise must be secured to withstand inclement weather. The weather will be monitored throughout the festival, and we will notify vendors of important weather-related information as needed.  

CERTIFICATE OF INSURANCE: Vendors must furnish FESTIVAL MANAGEMENT/CITY OF TEMPLE with a Certificate of Insurance with general liability coverage of not less than $1,000,000 and will name the City of Temple as an “additional insured” with Downtown Temple as the premises for the event. If VENDOR does not carry insurance, then the AFFIRMATION AND LIABILITY RELEASE must be completed and signed by the VENDOR in lieu of a Certificate of Insurance. All, VENDORS agree to indemnify and hold harmless the Bloomin’ Temple Festival and the City of Temple, its officers, agents, directors, employees and assigns from any and all claims arising from any act or omission of the Vendor. Certificate of Insurance and/or AFFIRMATION AND LIABILITY RELEASE must be provided before set-up.                                                                                             

REQUIREMENTS: Vendors must remain open until the close of the designated hours even if vendor sell out. Leaving early makes the festival look in disarray. Vendors who leave early will not be invited to participate the following year. Your booth must be neat, attractive, and well-maintained throughout the festival. Signage with visible and clear pricing is required. You are responsible for setting up, maintaining, and removing your own booth, merchandise, and trash.

APPLICATION CHECKLIST/ACCEPTANCE: The following items MUST be submitted for your application to be considered.

1) Completed online application with payment @ bloomintemple.com            2) Photo of your booth     

3) Certificate of Insurance/or AFFIRMATION AND LIABILITY RELEASE 4) Copy of Non-Profit Status      

** (photos and certificate of insurance can be emailed to (aweckbacher@templetx.gov).

GENERAL INFORMATION

This document contains pertinent RULES AND REGULATIONS that govern the operations of the 2023 Bloomin’ Temple Festival. We are extending invitations to vendors who submit fully executed applications with required enclosures and payments by the Saturday, April 08, 2023, deadline.

The Bloomin’ Temple Festival strives to maintain a balance and diversity in vendor offerings, and quality offerings. Applications and products are reviewed to maintain this balance. Our goal is to keep standards high and promote a safe, successful, and fun festival. RULES AND REGULATIONS set forth in this document are designed to maintain order and to regulate activities on the festival site.

 RULES AND REGULATIONS

1.    
The City of Temple does not guarantee vendor sales.
 
2.  
 Vendors, their staff, employees, and agents must comply with all vendor policies, fire codes, laws, ordinances, and regulations pertinent to health, fire prevention and public safety. Failure to comply may result in expulsion from the event without a refund

3.    
A limited number of vendors in each category will be accepted to the festival. Decisions are at the sole discretion of the City and based on, but not limited to the best interest of the festival. The festival reserves the right to admit duplicate businesses based on the festival needs and size. Exclusivity may be extended at the festival’s discretion. 

4.  
  All location placements will be at the sole discretion of City of Temple staff.  WE ABSOLUTELY CANNOT GUARANTEE BOOTH SPACE LOCATIONS. Use of City of Temple property is strictly limited to assigned location.

5.    
Any product not specified in the application will not be allowed at the festival. Unapproved items must be removed from the vendor booth when asked by City of Temple Staff. Failure to abide will result in expulsion to the festival in future years.

6.    
Vendor agrees to allow the City of Temple to photograph booth spaces and products during the event for no additional compensation. Photos and video taken may be used in future City of Temple promotions. 

7.    Prohibited Items: Drawings or raffles shall not be allowed. No political party booths. Vendors shall not sell or give away drug paraphernalia, firecrackers, smoke bombs, stink bombs, laser items, knives/swords, brass knuckles, guns, sprays, stun-guns, any weapon related item, or any other items deemed as undesirable by the Bloomin’ Temple Festival.

8.    The use of amplified public address systems/stereos/radios is prohibited. 

9.  
 Selling/promotion of merchandise is restricted to the vendor’s booth area only. You may not solicit merchandise in any other area of the festival fields.  

10.    Pets:  
Pets of any kind are not allowed! This includes the festival grounds and all festival/staff parking areas. No exceptions. Do not leave your animals in your vehicle, or Animal Control will be summoned.

11.  
 City of Temple reserves the right to refuse any application. Submission of an application does not guarantee a space.

12.    Space assignments, additional information, parking instructions and maps will be e-mailed to participating vendors on or about Friday, April 14th, 2023.

NON PROFIT VENDOR HOURS:
   Saturday-11:00 am – 5:00 pm
•    Booth space must be occupied as assigned and be open and staffed during all designated hours. 
•    No late set-ups/early breakdowns allowed.

SET-UP/LOAD IN:  
  Saturday-8:00 am – 10:00 am
•    All spots are pre-determined before load-in. Please arrive, unload and set up in the assigned time allotted.
•    Time slots will be available based on size of your vendor booth. We will plan space accordingly to the vendor booth measurements you provide. Please be accurate with your sizes and arrive on time for setup.
•    You will not be allowed to enter the site until your scheduled load in time, unless otherwise permitted by coordinator. 
•    Spaces are 10x10 in size. Tents will not be provided
•    NO LATE ARRIVALS WILL BE PERMITTED. AFTER unloading, and BEFORE set up, your vehicle and/or trailer will need to be moved to a designated parking area. All vehicles MUST be out of the festival area by 10:00 am.
•    Booths must be set up and ready to open at 11:00 a.m. on Saturday. 
•    Once you are set-up, your vehicle must remain parked in the vendor area during the festival. We do not allow re-entry once the festival has begun. 
•    Plan on bringing everything you need prior to gate openings. Bring a hand truck and/or cart if you need to load anything in or out.
•    Vendors must have sufficient amount of product in order to operate during required hours.

TAKE DOWN/LOAD OUT:
Saturday 5:00 pm  

•    Do not dismantle your booth prior to closing time. Vehicles will not be allowed to drive on, in or out of the vendor area until designated times. 
•    Do not try to bring in, remove your vehicle or wait by the gate. After the crowd sweep, vendor relations staff will coordinate load out with you, and we will notify vendors to bring in their vehicles. 
•    For liability purposes, vendor vehicles are NOT permitted inside the venue until all patrons have been evacuated. 
•    Please make sure ALL of your staff is aware of this guideline & abides by it, or risk personal damage, ejection and/or not being invited back in future years. Please be patient during the load out process. You can help by breaking down and packing up your booth, while you wait. 

PARKING: Parking passes will be provided - 1 per vendor. Entrance will be located at the Texas Workforce Commision parking lot located at 201 W. Avenue A. With the exception of specified set-up/load-in and break-down/load-out times, vehicles will not be permitted at event site. Vehicles will be removed immediately when asked to be by City of Temple staff. 

TRASH: All vendors are responsible for trash pickup and disposal. Grounds must be kept clean and without clutter. Vendor area must be completely clean prior to leaving the event. Each vendor is responsible for the removal and disposal of all materials, litter (including cigarette butts), garbage, including boxes, (broken down) and signage.

WATER:
WATER IS NOT AVAILABLE ON SITE 

TENTS:
Tents are not provided. All tents brought for use in the festival grounds must be white for uniformity unless approved prior by vendor coordinator. Tents must be weighted down securely and cannot be staked into the ground. Tents must by 10x10 unless approved prior by vendor coordinator

NON-PROFIT/COMMUNITY GROUP: $30 please provide documentation that you are a Non-Profit.  
•    Non-profits are encouraged to provide interactive activities or games to engage festival attendees about their cause or services.  
•    Booths are for local or national nonprofits, government agencies or other community groups.  
•    Vendor is representing a Non-Profit organization by selling products, services, or both. 
•    Vendor is representing a Non-Profit organization by providing information on services available. 
•    Vendor must provide proof of non-profit status prior to the vendor application deadline. 

Vendor deadline is Saturday, April 08, 2023.
Vendor hereby requests permission to display and sell the products and/or services listed above. Further, the City of Temple reserves the right to approve any product/item a vendor may wish to sell or dispense as well as limit the number of concessions selling the same product/item. DO NOT bring items to the festival unless previously approved. No outside generators will be allowed unless previously approved by the vendor coordinator. On the day of the festival, the standards committee will be monitoring compliance.

I have read, understand, and will abide with 2023 Bloomin’ Temple Festival general information, rules and regulations.  Upon approval of my application, I understand that most correspondence will be made via email.

By signing the application, I acknowledge that the Bloomin’ Temple Festival is subject to various weather conditions and state and federal safety and health regulations. No refunds of application fees will be made. Vendors must remain open until closing.

Certificate of Insurance and/or AFFIRMATION AND LIABILITY RELEASE must be provided before set-up.

Non Profit Vendor Application OUTSIDE FESTIVAL GROUNDS ON MARKET TRAIL
If you have read the rules and regulations and would like to apply to become a Non Profit vendor please click the link below:
https://www.eventbrite.com/e/2023-bloomin-temple-festival-non-profit-community-vendor-market-trail-registration-515152774817
Food Truck Fire Safety and Inspection Tips and Info

To make your day of Fire Marshal Inspection a breeze please read and review all materials linked below:

Food Vendor NFPA Food Truck Safety Tips

Temple Fire and Rescue Food Vendor Checklist

Texas Department of Health Services Mobile Food Checklist





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